FAQ
Here are frequently asked questions about fund claiming.
Frequently Asked Questions (FAQ)
Where can I find the correct receipt number/invoice number?
Sometimes receipt/invoice number is also indicated as “Order Number”, “Transaction/Trans Number”, “R”, “Serial Number” or “Invoice Number”
What is GL and WBS and do I need to fill it in?
They are account codes for official tracking purposes
You do not need to fill it in, your Attaches will fill it for you
What if I spent more than what I fund requested?
When the fund request is approved, it is only approved for the items listed in the form.
Students should not spend more than what they have fund-requested for.
If there are any changes in the plans, students should approach the respective attaches before spending on unapproved items. [If these rules are not abided by, NUS College Club has the right to reject your fund claim.]
If you fail to follow the rules for justified reasons, prepare a report including the following information:
What were the details of your spending?
Did you fund-request before purchasing? If so, how much?
Reasons for failing to adhere to the guidelines.
Submit the report to the NUS College Club Financial Secretary Email [scb00111@u.nus.edu] and CC the President’s Email [scb00108@u.nus.edu]
What if there's a deposit?
If the deposit is refundable (ie. will be refunded back to your personal account), follow partial claim procedures HERE.
If the deposit will be part of the overall price (eg. 20% downpayment), follow normal procedures.
Do I need to specify the brand of item in Fund Request form?
No. General item description would be sufficient. (i.e. No need to mention that you are buying Gongcha. You can just fund request for Bubble Tea)
What if I bought something but didn't FR
Students should not purchase any items before receiving approval for their fund request. [If these rules are not abided by, NUS College Club has the right to reject your fund claiming.]
If you fail to follow the rules for justified reasons, prepare a report including the following information:
What items did you purchase and how much did you spend
Reasons for failing to adhere to the guidelines.
Submit the report to the NUS College Club Financial Secretary Email [scb00111@u.nus.edu] and cc the President’s Email [scb00108@u.nus.edu]
What if I lost my receipt?
Please don’t lose your receipts. You won’t be able to claim back your money.
What if I haven't received RFP claims for a long time (> 2 months)
Please inform the respective attache and it will be escalated upwards.
What if the person who sent FR is different from person who paid
That is fine.
If the receipt reflects a different name from the person who submitted the fund request, follow the procedure HERE (Coming soon).
What if I fund request for an event but I bought something that wasn't in the fund request
When the fund request is approved, it is only approved for the items listed in the form.
Students should not purchase what they did not fund-requested for.
If there are any changes in the plans, students should approach the respective attaches before spending un-approved items. [If these rules are not abided by, NUS College Club has the right to reject your fund claiming.]
If you fail to follow the rules for justified reasons, prepare a report including the following information:
What were your spendings details?
Did you fund-request before purchasing? If so, how much?
Reasons for failing to adhere to the guidelines.
Submit the report to the NUS College Club Financial Secretary Email [scb00111@u.nus.edu] and cc the President’s Email [scb00108@u.nus.edu]
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